Senior / Executive Assistant, Operating Theatre Administration

About the role

This role manages the administrative functions of the Operating Theatre (OT) at NUHS, keeping daily billing, supplies and general administration running smoothly. Only Singapore citizens and permanent residents may apply.

Key responsibilities

• Billing and charging: verify each day's surgery charges for patients, make sure charges are correctly entered into the billing system and error-free, follow up with vendors and nurses on charging issues, and submit requests to the Business Office to block patient bills for charge adjustments when needed.
• Procurement and management of OT supplies and equipment: assist with purchasing OT supplies under consignment or blanket order, equipment and other services; handle end-to-end purchases including quotations, purchase requests, delivery arrangements, invoicing and delivery orders; work with MMD on inventory levels for stock and non-stock items; track consumption rates, contract balances and purchase orders; monitor CAPEX and OPEX usage in the assigned area; control office supplies.
• Other administrative duties: update the OT listing schedule daily for surgeons, maintain charge forms and charge codes in the Operating Theatre Reporting System (OTRS), order pantry and stationery supplies, print implant cards for patients who had implant surgeries, and submit AOH and EHOT claim forms for surgeons to HR.

Required profile

• Diploma or equivalent professional qualification.
• At least 2 years of experience in clerical and administrative duties.
• Good understanding of accounting and figures.
• Able to work independently.

Required skills

• Word, Excel and PowerPoint.
• Good communication and interaction skills.