Senior Executive (International Office) - 1 Year Contract

About the role

SUSS is hiring a Senior Executive for a 1-year contract in its International Office. The role provides executive support to office administration, coordinates official travel and runs end-to-end operations for inbound programmes, and supports administrative and financial follow-through for office-level and Success Academy matters. It works with the Manager and other Executives in Global Engagement and Strategy, taking ownership of projects and workstreams and contributing to process improvement and departmental planning.

Key responsibilities

• Oversee departmental processes such as management meetings, timelines, agreements, documentation and finance administration, keeping follow-up timely and compliant with University requirements.
• Monitor agreements, budgets, project milestones and deliverables, flag risks and prepare management briefs, reports and analyses.
• Review and improve SOPs, workflows, trackers and administrative processes.
• Manage selected programmes, projects or workstreams from planning to completion, including budgets, stakeholders, logistics and post-project review.
• Engage internal and external stakeholders, coordinate requirements, resolve issues and escalate matters needing management attention.
• Support new programmes through research, costing, operational assessment and proposal preparation.
• Manage official senior management trips end-to-end, including itineraries, partner engagements, briefings, travel arrangements and budget reconciliation.
• Support partnership engagements and liaise directly with overseas partners and host institutions.
• Follow up on partnership initiatives and share operational knowledge to support continuity during staff absence.

Required profile

• A recognised degree with at least 2 years of relevant work experience, or a diploma with 4 years of experience.
• Experience in project or programme management, stakeholder engagement, administration or international education is advantageous.
• Mature, meticulous, discreet and honest, with strong interpersonal skills and the ability to work independently.

Required skills

• Proficiency with Microsoft Office applications.
• Experience arranging official travel, itineraries, airfare and accommodation, travel approvals and expense claims, preferably for senior management.
• Working knowledge of finance administration (purchase orders, invoices, claims, budget tracking).