Senior Executive/Assistant Manager – Facilities Management

About the role

The Office of Estates is seeking a Senior Executive/Assistant Manager to lead facilities management across a campus environment. You will be responsible for ensuring smooth operations, maintenance, and strategic coordination of all estate-related activities.

Key responsibilities

• Manage and oversee campus facilities, including operations, repairs, and maintenance.
• Supervise lease management, operator coordination, and support campus and VIP events.
• Act as liaison with internal users, partners, and external operators.
• Administer contracts: draft tender and quotation specifications, handle procurement, formulate specifications, evaluate bids, make recommendations, and oversee work implementation.
• Monitor and evaluate vendor performance, conduct inspections, and certify completed works.
• Manage daily operations and pricing matters with operators such as food‑court vendors.
• Drive digitalisation of operational processes and workflows.
• Lead project management for renovation, addition, and alteration works.
• Support organisational initiatives, events, certifications, and QEHS documentation.
• Perform other duties as assigned.

Required profile

• Qualifications in Building Services, Estate Management, Facilities Management or a related field.
• Minimum 2 years’ experience in facilities or estate management.
• Experience with government procurement is an advantage.
• Experience in digitalising facilities‑management workflows.
• Strong planning and organising abilities with a commitment to deadlines.
• Resourceful, proactive problem‑solver and self‑starter.
• Effective communication, interpersonal skills and a team‑player attitude.
• IT‑savvy.

Required skills