Senior/Executive Assistant - Allied Health

About the role

The Allied Health division is looking for a Senior/Executive Assistant to provide secretarial and administrative support to Directors, Deputy/Senior Assistant/Assistant Directors, Heads of Department, Managers and Executives, and to act as a liaison between departments and divisions.

Key responsibilities

• Manage the calendars of Directors and Heads of Department, schedule meetings and follow up on important matters
• Answer and screen calls, set up and maintain the filing system, and record minutes and prepare meeting materials
• Coordinate meetings, track attendance, compile reports and data, and maintain statistical data and training records in the learning management system
• Organise events, programmes, workshops and symposia, and handle purchase orders, billing requests and inventory of programme materials
• Handle office administration: e-procurement, vendor quotations, purchase requisitions, petty cash claims, mail and stocktakes

Required profile

• Diploma
• At least 2 years of relevant working experience
• Experience in healthcare, service-related industries or human resources preferred
• Proactive, meticulous, able to work independently and in teams

Required skills

• Good working knowledge of MS Office
• Good written and spoken communication skills