Team Assistant – C‑suite Office

About the role

ONE Championship is seeking a proactive Team Assistant to support its C‑suite Office. You will act as the primary point of contact for senior executives, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Manage an active calendar of appointments, schedule meetings, interviews, and travel arrangements.
• Prepare correspondence, meeting agendas, documents, and compile reports for executive meetings.
• Research, prioritize, and follow up on incoming issues, handling confidential matters with discretion.
• Greet visitors, handle phone calls and email inquiries, and serve as the first point of contact.
• Coordinate travel, accommodation, and transport logistics.
• Maintain clear communication between the C‑suite Office and internal/external stakeholders.
• Handle expense filing and ensure deadlines are met under pressure.

Required profile

• Minimum 2 years of experience as a Secretary, Personal Assistant, or Executive Assistant.
• Fluent in English and Japanese with excellent written and verbal communication.
• Highly detail‑oriented, accurate, and able to exercise sound judgment.
• Strong interpersonal skills and ability to interact with all organizational levels.
• Professionalism, discretion, and the ability to work under pressure in a fast‑paced environment.

Required skills

• Proficiency with Microsoft Outlook
• Proficiency with Microsoft Word
• Proficiency with Microsoft Excel
• Proficiency with Microsoft PowerPoint