Team Assistant / Office Manager

About the role

We are seeking a proactive Team Assistant / Office Manager to serve as the administrative backbone of a fast‑growing technology infrastructure company in Singapore. The role supports a senior leadership team of seven, handling board‑level coordination, office operations and cross‑regional logistics.

Key responsibilities

• Coordinate and support board meetings, sub‑committee meetings and client visits, preparing minutes, presentations and supporting materials.
• Provide day‑to‑day administrative support to seven senior stakeholders, tracking action items and follow‑ups.
• Manage corporate documents such as letterheads, tender documents, purchase orders, invoices and internal sign‑off workflows.
• Liaise with external vendors and service providers for procurement and facilities matters.
• Oversee day‑to‑day office operations at the Singapore headquarters, including supplies, facilities and vendor relationships, with touchpoints to offices in the Philippines and Malaysia.
• Support employee onboarding and off‑boarding logistics and assist with employee engagement initiatives.

Required profile

• 3–5 years of experience in an administrative, office management or team support role.
• Prior experience in a startup, scale‑up or fast‑moving environment.
• Proven ability to support multiple senior stakeholders simultaneously.
• Comfortable handling document‑heavy administrative tasks such as procurement documents, invoices and corporate correspondence.
• Proficiency in Mandarin is preferred.

Required skills