Executive Assistant – Office & Events Management (Singapore)

About the role

We are looking for an Executive Assistant to keep our Singapore office running smoothly. You will manage daily office operations, support events, handle sensitive documents, and provide cross‑functional assistance in a fast‑paced, global environment.

Key responsibilities

• Oversee day‑to‑day office functions, visitor management, front‑desk coordination, and supply inventory.
• Administer building access cards, process facility payments, and liaise with landlords and vendors.
• Plan and execute company events, team offsites, and celebrations, handling venue, catering and vendor logistics.
• Provide administrative support to Marketing, Sales and other departments as needed.
• Manage soft‑ and hard‑copy documents, ensure compliance with global record‑keeping standards, and safeguard company seals.
• Coordinate courier services and secure handling of confidential or fragile items.

Required profile

• Minimum 2 years experience in office administration, front‑desk or executive support.
• Highly organized with strong attention to detail.
• Ability to juggle multiple priorities and stakeholders in a fast‑moving setting.
• Discreet and professional when dealing with confidential information.
• Excellent written and verbal communication in English.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office suite.