Executive Assistant – Trading Team & Senior Executive Support

About the role

The Trading Department seeks a proactive Executive Assistant to provide comprehensive administrative support, including travel coordination, visa processing, expense reporting, and office supply management. The role also includes high‑level, confidential assistance to the Senior Corporate Executive, with a portion of duties focused on personal and household matters.

Key responsibilities

• Arrange flight and accommodation bookings for Heads of Department and team members.
• Manage expense reports, calendars, and travel itineraries.
• Organise team‑building activities, department events, and gatherings.
• Maintain office supplies, stationery, and equipment inventories.
• Coordinate with HR/Admin on office furniture, fittings, and feedback.
• Support the Senior Corporate Executive’s personal and household needs, acting as backup to the personal assistant.
• Handle ad‑hoc administrative tasks and special assignments as directed by the Senior Corporate Executive.

Required profile

• Bachelor’s degree or equivalent professional experience.
• Proven ability to manage multiple priorities and logistics in a fast‑paced environment.
• Excellent organisational, detail‑oriented, and follow‑up capabilities.
• Strong written and verbal communication skills.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work closely with senior leadership and a dynamic trading team.
• Exposure to both corporate and personal executive support functions.
• Professional development in administrative and logistical coordination.