Secretary – Legal Support

About the role

Simpson Thacher is establishing a new office in Singapore and seeks a proactive Secretary to provide high-quality administrative support to its attorneys and professional staff. The role will ensure smooth day-to-day operations and contribute to an excellent employee experience across the Singapore team.

Key responsibilities

• Act as the primary gatekeeper for fee earners, handling calls, directing inquiries and providing accurate information.
• Manage diaries, arrange domestic and international travel, and coordinate internal and client meetings, including room bookings and catering.
• Prepare, amend, format and convert documents, draft correspondence, emails, event invitations and engagement letters.
• Support matter management by opening new matters, conducting conflict checks and completing opening forms.
• Assist with time recording, expense claims, billing queries and client communications.
• Provide reception coverage and general administrative assistance as needed.

Required profile

• Professional and courteous demeanor with the ability to build effective relationships at all levels, including partners and clients.
• Strong organizational skills, ability to prioritize workload and manage conflicting priorities.
• Self-motivated, flexible and capable of working both independently and as part of a team.

Required skills

• Extensive knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Familiarity with document-management systems.
• Fast and accurate typing with excellent attention to detail.