Senior Executive, Administrative Support

About the role

The Senior Executive, Administrative Support will provide executive, administrative and operational assistance to the Director of the Air Traffic Management Research Institute (ATMRI) at Nanyang Technological University. The role ensures smooth coordination of research programmes, stakeholder engagements and governance activities.

Key responsibilities

• Manage the Director’s calendar, meetings, correspondence and official engagements.
• Prepare agendas, materials, minutes and track follow‑up actions.
• Coordinate workshops, visits and engagements with CAAS, ICAI, industry, academic and government partners.
• Support strategic initiatives, research programmes, governance matters and management reporting.
• Oversee administrative, procurement, finance, HR, facilities, IT asset and records‑management processes.
• Maintain accurate project, financial and administrative records in line with NTU, grantor and audit requirements.
• Assist with project monitoring, claim submissions, audits, compliance reviews and reporting.
• Prepare dashboards, progress updates, presentations and management reports.
• Improve workflows through process standardisation, digitalisation and automation.
• Act as a coordination point between the Director, ATMRI teams, NTU corporate offices and external stakeholders.
• Undertake other duties and special projects as assigned.

Required profile

• Bachelor’s degree from a recognised university.
• 4–6 years of experience in executive support, research administration, programme management or operations.
• Proven experience supporting senior management and coordinating multiple stakeholders.
• Good understanding of procurement, finance and records management processes.
• Strong organisational, communication and analytical abilities.

Required skills