Admin & Account Assistant

About the role

We are looking for a motivated Admin & Account Assistant to join Qualitat Engineering in Woodlands, Singapore. The role combines office administration with basic accounts receivable and payable tasks, providing support to the finance and project teams.

Key responsibilities

• Answer and direct phone calls, emails, and inquiries.
• Organise meetings, appointments and travel arrangements.
• Maintain filing systems, records and contact lists.
• Prepare correspondence, reports, presentations and meeting minutes.
• Handle data entry, invoices, expense reports and office documentation.
• Order and manage office supplies and equipment.
• Coordinate office operations, repairs and administrative procedures.
• Greet and assist visitors while maintaining professional communication.
• Support project coordination and multiple administrative tasks.
• Supervise junior staff and maintain employee records.
• Ensure confidentiality of sensitive information.
• Perform general clerical duties such as filing, copying, scanning and printing.
• Check and update payments received in bank accounts; record and deposit cheques.
• Manage petty cash and inform sales personnel of advance or COD payments.
• Update customer ageing reports and prepare invoice documentation.
• Check supplier/sub‑contractor invoices, update payables and prepare payments for approval.

Required profile

• Certificate or diploma in Accounting or Finance, or equivalent work experience.
• Strong attention to detail and accurate data‑entry capability.
• Ability to maintain confidentiality and handle sensitive information.
• Fresh/entry‑level candidate with a willingness to learn.

Required skills

• Proficiency in Microsoft Office, especially Excel.
• Familiarity with XERO accounting software (a plus).