Assistant HR Manager

About the role

A client of Fuku is looking for a hands-on, commercially minded Assistant HR Manager to run the day-to-day HR function for its Singapore operations and provide HR support and coordination for Malaysia. The role covers recruitment, workforce planning, employee relations, payroll, performance management, HR operations and process improvement, plus finance administration and cost-control support with the Finance team and basic office administration.

Key responsibilities

• Recruitment and workforce planning: lead end-to-end recruitment for Singapore and support Malaysia, manage salary discussions within approved budgets, review offers and contracts, and monitor pipelines, time-to-fill and costs.
• HR operations: own day-to-day HR operations, manage the employee lifecycle, maintain records, advise on HR policies, handle employee relations and grievances, coordinate performance appraisals and training, and improve HR policies and workflows.
• Payroll and benefits: manage Singapore payroll, CPF and statutory submissions, investigate discrepancies, administer employee benefits and insurance, and support Malaysia payroll coordination.
• Malaysia HR support: coordinate with colleagues and external providers on Malaysia HR matters, recruitment, documentation and payroll inputs.
• Team leadership: lead and coach a small HR team, set responsibilities and service expectations, establish workflows and internal controls, and prepare regular management reports.
• Finance coordination (20%): support the Finance team with invoice and reimbursement checks, track HR, payroll and office expenses, assist with budget preparation and monitor spending against budgets.
• Office administration (10%): oversee office facilities, supplies, vendors, quotations and contract renewals, and support meetings and events.

Required profile

• Diploma or Bachelor's degree in Human Resource Management, Business Administration or a related field.
• 5-7 years of progressive HR experience, preferably in an SME, fast-growing or multi-functional business.
• Hands-on HR generalist experience covering recruitment, employee relations, HR operations and payroll.
• Prior experience supervising or leading a small HR team.
• Sound knowledge of Singapore employment practices, MOM requirements, payroll and CPF.
• Experience supporting Malaysia HR operations or familiarity with Malaysian employment practices is an advantage.
• Practical exposure to finance administration, invoice/payment coordination, expense monitoring and budgeting is preferred.
• Comfortable overseeing basic office administration, vendors and procurement.

Required skills

• Strong Excel skills and confidence with HRIS and other business systems; experience with Lark is advantageous.
• Spoken Mandarin and the ability to read and write Chinese.
• Good judgement, discretion, organisation, analytical skills and strong communication with managers and senior management.