Assistant Manager / Deputy Manager, School of Technology for Arts, Media and Design

About the role

Republic Polytechnic is recruiting an Assistant Manager / Deputy Manager for its School of Technology for Arts, Media and Design. The role covers academic administration, examination and assessment coordination, digital platforms and procurement support.

Key responsibilities

• Manage academic administration for diploma programmes, including timetable planning, class scheduling, lecturer loading, academic records and resource coordination.
• Coordinate examination and assessment operations, such as invigilator rostering, Board of Examiners administration and archiving of assessment documents.
• Maintain academic databases, records and documentation to ensure accuracy and compliance.
• Manage School SharePoint sites and digital platforms for academic administration and operations.
• Support procurement, including Small Value Purchases, quotation sourcing, purchase documentation and procurement records.
• Organise meetings, prepare reports, track action items and record minutes; coordinate school events and activities.
• Support process improvement, automation and digitalisation initiatives.

Required profile

• Preferably 3-5 years of experience in academic administration, programme administration, operations or a related field.
• Strong organisational and administrative skills, able to handle multiple workstreams and priorities.
• Able to work independently and collaboratively, with strong written and verbal communication skills.
• Detail-oriented, able to work within tight timelines and manage competing priorities.
• Analytical and problem-solving skills, with an aptitude for process improvement and continuous learning.
• Advantageous: experience in timetabling, examinations administration or educational operations; familiarity with procurement, vendor management and Workday.

Required skills

• Microsoft Office, especially Excel, Word and PowerPoint.
• Familiarity with SharePoint or other AI or digital collaboration platforms.