Associate, Company Secretary

About the role

Brookfield is looking for an Associate, Company Secretary based in Singapore to support the Corporate Secretary for all entities in Asia, including Singapore, Japan, India, South Korea and the Cayman Islands. The role keeps the corporate secretariat running efficiently, maintains accurate corporate records and works closely with the investment, legal, tax and finance teams.

Key responsibilities

• Ensure the day-to-day smooth operation of the Corporate Secretariat function across Asia.
• Draft secretarial resolutions such as subscriptions and allotments, redemption of preference shares and share transfers.
• Record, track and monitor progress on all open items and coordinate functional inputs and sign-offs in a timely way.
• Prepare and maintain statutory registers, minutes books and corporate records, and ensure documents are retained properly.
• Ensure compliance with corporate secretariat laws, regulations and filing requirements, and review or update secretarial document templates in line with current legislation.
• Assist in setting up template documents and secretarial processes with BCOG, and coordinate with service providers for timely regulatory filings.
• Work with Executive Assistants to facilitate board meetings, resolutions, approvals and statutory filings.

Required profile

• At least 3-5 years of corporate secretarial experience.
• Relevant professional qualification preferred but not essential.
• Prior real estate, infrastructure or general fund administration experience preferred.

Required skills

• In-depth knowledge of Singapore Companies Act and ACRA filing requirements, including IRAS stamping.
• Solid knowledge of legal principles and the mechanics of corporate decisions.
• Proficiency in entity management systems such as Diligent Entities.
• Solid computer skills, particularly with Microsoft Office.