Corporate Secretarial Assistant / Executive

About the role

A Singapore-based accounting firm supporting Japanese companies expanding into Asia is hiring a Corporate Secretarial Assistant / Executive in Central, Singapore. The firm offers specialist accounting, finance and tax services, plus business expansion consulting. The role is permanent and full-time, paid between SGD 3,000 and 4,000.

Key responsibilities

• Prepare resolutions and minutes of directors' and shareholders' meetings
• Support customer due diligence (onboarding and ongoing monitoring)
• Assist with company incorporation, registration of foreign entities and other corporate secretarial matters; knowledge of VCC is a bonus
• Maintain statutory registers, including the Register of Controllers, Nominee Directors, Nominee Shareholders and Minute Books
• Assist with company formation, annual compliance and ongoing corporate administration
• Prepare and file statutory returns with ACRA and e-stamp transfer forms with IRAS
• Keep up to date with statutory and regulatory changes and ensure compliance with the Companies Act
• Handle other incidental work as assigned

Required profile

• Diploma or degree in a relevant discipline; a Corporate Secretarial qualification is good to have
• At least 1 to 3 years of experience in corporate secretarial work with Companies Act knowledge and drafting resolutions
• Sound knowledge of the Companies Act and subsidiary legislation
• Good writing, communication, organisational and interpersonal skills
• Able to work independently under tight deadlines, solve problems proactively and adapt to different working styles
• Added advantage: experience with offshore jurisdictions such as BVI and the Cayman Islands
• Able to start on short notice

Required skills

• Proficiency in Microsoft Word and Excel
• Drafting resolutions

What we offer

• Work location: Shenton Way, Singapore; Monday to Friday 9am to 6pm
• Monthly mobile allowance of SGD 100 and transport claims
• Annual performance bonus and career progression opportunities
• Annual leave starting with 14 days, medical and insurance benefits