Executive Assistant & Administrator for Luxury Beauty Brand

About the role

We are seeking a proactive Executive Assistant & Administrator to support senior leadership of a leading luxury beauty brand. The role combines high‑level executive support with team administration and event coordination in a fast‑paced, regional environment.

Key responsibilities

• Provide comprehensive executive support to the Senior Vice President and other senior leaders, managing calendars, travel, expense claims and meeting logistics.
• Prepare agendas, presentation materials, and background documents for internal and external meetings.
• Act as the primary liaison between executives, employees, clients, and external partners.
• Ensure smooth information flow across the team, handling mail, courier services and onboarding of new hires.
• Coordinate vendor onboarding, purchase order creation and ad‑hoc special projects.
• Plan and execute events, workshops, and employee‑engagement activities.
• Support strategic initiatives, identify process‑improvement opportunities and manage multiple projects simultaneously.

Required profile

• Diploma in any field of study.
• 5–8 years of experience providing executive support to senior leadership.
• Proven ability to manage complex calendars and coordinate high‑level meetings.
• Strong discretion, professionalism and ability to handle confidential information.
• Flexibility to work in a fast‑moving, regional environment.

Required skills

• Proficiency in Microsoft Office applications, including PowerPoint and Excel for preparing professional presentations and management materials.

What we offer

• Competitive basic salary plus annual variable bonus.
• Additional benefits including an AWS allowance.
• 5‑day work week with standard office hours in a central location.