Executive / Senior Executive / Assistant Manager – Faculty Affairs

About the role

The Office of Faculty Affairs at Duke-NUS Medical School seeks an Executive, Senior Executive or Assistant Manager to provide comprehensive support for faculty appointments, promotion, and tenure processes. You will work in a collaborative, fast‑paced academic environment, interfacing with senior faculty, university committees, and external stakeholders.

Key responsibilities

• Provide full secretariat support for APT Committee meetings, including agenda preparation, minute taking, voting consolidation and follow‑up.
• Coordinate dossier submissions, perform completeness checks, schedule meetings and circulate materials.
• Submit dossiers to the University Promotion and Tenure Committee and address related queries.
• Prepare approval papers for the Provost, Academic and Research Committee and the Governing Board.
• Serve as point of contact for APT guidelines, principal research scientist appointments and promotions.
• Administer faculty‑related platforms (e.g., NUS Promotion & Tenure, MTAR, Faculty Profile), manage access and act as liaison with NUS secretariats.
• Support system upgrades, conduct user acceptance testing and update standard operating procedures.
• Manage the faculty MTAR process, monitor review stages and liaise with the NUS MTAR Secretariat.
• Collaborate with IT to develop and enhance the online Faculty Database and related systems.
• Prepare meeting papers, reports and presentations for senior leadership.

Required profile

• Degree in Life Sciences, Health Science, Social Sciences or related discipline (other fields considered with relevant experience).
• For Executive / Senior Executive: minimum 2 years of relevant experience in a biomedical research or healthcare setting.
• For Assistant Manager: minimum 4‑6 years of relevant experience, including at least 2 years in a managerial or supervisory role.
• Prior experience in a research or academic environment is an advantage.

Required skills

What we offer

• Opportunity to contribute to faculty development and academic governance at a leading medical school.
• Collaborative environment with senior academic leaders.
• Professional growth in higher‑education administration.