Senior Assistant Manager / Manager (Planning & Governance)

About the role

Tan Tock Seng Hospital (TTSH) is recruiting a Senior Assistant Manager / Manager (Planning & Governance) to provide secretariat and governance support for the Medical Tower's key decision-making platforms, including the Hospital Planning Committee (HPC), Hospital Management Committee (HMC) and associated workgroups. The role ensures that secretariat material is technically accurate, strategically coherent and meets the standards required for institutional and Ministry-level approvals.

Key responsibilities

• Manage the end-to-end secretariat process for high-level committees and steering forums, including agenda-setting, coordinating with content leads and preparing papers for CEO and Director sign-off.
• Maintain the governance calendar across committees and workgroups, meeting submission deadlines, review cycles and approval timelines.
• Support continuous improvement of governance processes, documentation standards and institutional reporting frameworks.
• Draft minutes, executive summaries and action trackers from committee meetings, and write board and management papers for senior institutional and Ministry audiences.
• Coordinate the drafting and timely submission of approval papers to MOH, MOF, MOHH and the Cluster Board, with data-driven justifications for capital grants, budget variations or policy shifts.
• Maintain an audit-ready record of submissions, approvals and outstanding decisions.
• Track decisions and action items, follow up with content leads, escalate unresolved items and produce governance dashboards and status updates.

Required profile

• Degree in Healthcare Administration, Business, Communications or a related field.
• At least 5-8 years of experience in a secretariat, governance or institutional planning role, ideally in a large healthcare institution or public sector infrastructure project.
• Exceptional writing skills, producing minutes, board papers and executive summaries to tight deadlines at a standard fit for Ministry-level submission.
• Strong organisational skills to manage multiple governance timelines and competing priorities.
• Interpersonal skills and professional discretion to liaise with Senior Management, Clinical Heads and Ministry representatives.
• Meticulous attention to accuracy in documentation, follow-through and version control.