Senior Executive / Assistant Manager, School of Engineering

About the role

The School of Engineering at Republic Polytechnic is looking for a Senior Executive / Assistant Manager to provide integrated administrative, procurement and student development support. The role ensures efficient school operations and enhances student engagement outcomes.

Key responsibilities

• Guide academic staff on procurement and budgeting processes.
• Carry out end-to-end procurement (Small Value Purchases, Invitation to Quote, Request for Quote, Direct Contracting, Invitation to Tender) in line with government procurement guidelines.
• Ensure compliance with organisational policies and support quality assurance audits with key stakeholders.
• Maintain accurate data repositories and records for reporting, compliance and decision-making.
• Co-develop and implement student development programmes, leadership initiatives and engagement activities, and support student clubs and activities.
• Support committees, meetings and school-wide events, including coordination, documentation and secretariat duties.
• Use Microsoft 365 and digital/automation tools such as SharePoint, Power Automate and RPA to streamline workflows and improve data management.
• Undertake ad-hoc assignments and projects as required.

Required profile

• At least 3 years of relevant experience, preferably in education administration.
• Strong organisational, communication and coordination skills.
• Team player able to collaborate across all levels.
• Meticulous and self-driven, with strong attention to detail.
• Able to work in a fast-paced environment and manage multiple priorities.

Required skills

• Proficiency in Microsoft Office.
• Familiarity with Microsoft 365 and automation tools (SharePoint, Power Automate, RPA) is preferred.