Senior Executive (International Office) - 1 Year Contract

About the role

The Senior Executive provides executive support to office administration, coordinates official travel and handles end-to-end operations for inbound programmes, and supports administrative and financial follow-through for office-level and Success Academy matters. The role is central to the department's coordination, record-keeping and delivery discipline as the university establishes and scales its programmes. Shortlisted candidates work with the Manager and other Executives in Global Engagement and Strategy.

Key responsibilities

• Oversee departmental processes such as management meetings, timelines, agreements, documentation and finance administration, ensuring timely follow-up and compliance with University requirements.
• Monitor agreements, budgets, project milestones and deliverables, identify risks and recommend follow-up actions.
• Prepare management briefs, reports and analyses, and support the Marketing function in line with the continuity guide/handbook.
• Review and improve SOPs, workflows, trackers and administrative processes.
• Independently manage selected programmes, projects or workstreams from planning to completion, including timelines, budgets, stakeholders, logistics and post-project review.
• Engage internal and external stakeholders, coordinate requirements, resolve operational issues and escalate matters needing management attention.
• Support new programmes through research, costing, operational assessment and proposal preparation.
• Manage senior management official trips end-to-end, including itineraries, partner engagements, approvals, briefing materials, travel arrangements and budget reconciliation.
• Support partnership engagements and liaise directly with overseas partners, host institutions and internal stakeholders.
• Follow up on partnership initiatives, share operational knowledge and support colleagues during their absence.

Required profile

• A recognised degree with at least 2 years of relevant work experience, or a diploma with 4 years of experience.
• Experience in project or programme management, stakeholder engagement, administration or international education is advantageous.
• Mature, meticulous, discreet and honest, with good interpersonal skills.
• Able to multi-task, work independently and show initiative.

Required skills

• Proficiency with Microsoft Office applications.
• Experience arranging official or business travel, itineraries, airfare and accommodation, travel approvals and expense claims, preferably including overseas trips for senior management.
• Working knowledge of finance administration processes (purchase orders, invoices, claims, budget tracking).