Temporary Executive – Built Environment & Maritime Cluster Operations

About the role

The Built Environment and Maritime Cluster Operations and Admin Centre (BEM COAC) at Singapore Polytechnic is seeking a proactive Temporary Executive to support the Singapore Maritime Academy and the School of Architecture & the Built Environment. You will work across both schools, handling administrative tasks, database management, and digitalisation projects while liaising with internal staff and external stakeholders.

Key responsibilities

• Maintain and update school/cluster databases and document repositories in line with guidelines.
• Provide front‑desk support, process student requests, and manage assignment submissions.
• Assist with adjunct lecturer management, including audit processes.
• Support service‑excellence initiatives such as quarterly service award submissions.
• Coordinate internal and external events, including staff welfare activities, alumni gatherings, and graduation ceremonies.
• Develop and implement innovative solutions to digitise processes and convert hard‑copy data.

Required profile

• 2‑4 years of relevant office administration experience.
• People‑oriented with strong interpersonal, verbal, and written communication skills.
• Self‑driven, independent, and a collaborative team player.
• Good organisational abilities, especially for event planning.

Required skills

• Proficiency in Microsoft Office suite.
• Experience with Power Apps.
• Familiarity with Adobe applications.
• Knowledge of GovTech platforms (advantageous).
• Understanding of student management systems/processes (advantageous).

What we offer

• 11‑month fixed‑term contract.
• Monthly salary ranging from SGD 2,600 to SGD 3,000.
• Opportunity to work in a dynamic educational environment supporting two specialised schools.