Admin Executive – Import & Export Operations

About the role

The Admin Executive will support import and export operations at Jurong Port West Region, handling documentation, purchase orders, and supplier payments. This full‑time position works Monday to Friday (8 am‑5 pm) and Saturdays (8 am‑3 pm).

Key responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation, maintain GIRO expense records, and match invoices against purchase orders.
• Monitor stock records, assist with inventory documentation, and support periodic stocktaking.
• Liaise with suppliers and customs agents on shipment and documentation matters.
• Maintain accounts payable schedules, licence and insurance renewal dates, and audit files.
• Prepare ad‑hoc customer invoices when required.

Required profile

• Relevant experience in administration, purchasing, or import/export documentation.
• Familiarity with purchase orders, invoices, and payment documentation.
• Basic bookkeeping knowledge.
• Proficiency in Microsoft Office, especially Excel.

Required skills

• Microsoft Excel
• Microsoft Office
• Basic bookkeeping

What we offer

• Competitive monthly salary ranging from SGD 2,600 to SGD 3,400.
• Stable permanent contract.
• On‑site work environment at Jurong Port West Region.