Admin & Project Coordinator

About the role

We are seeking a proactive and organized Admin & Project Coordinator to support our account and project teams. The role ensures smooth day‑to‑day operations by handling documentation, coordinating with vendors, and assisting Account Managers throughout project execution.

Key responsibilities

• Provide administrative support to the account and project team.
• Prepare purchase orders, quotations, invoices, delivery orders and other project‑related documents.
• Coordinate with suppliers, clients and internal departments to ensure timely project execution.
• Follow up on orders, deliveries and project schedules.
• Maintain and organize files and records.
• Assist in tracking project progress, variations and outstanding items.
• Arrange meetings, prepare minutes and follow up on action items.
• Support travel arrangements, including flight and accommodation bookings when required.
• Support Account Managers with day‑to‑day administrative matters.
• Perform general office administration and other duties assigned by management.

Required profile

• Diploma or equivalent qualification in Business Administration, Project Management or a related field.
• 1–3 years of relevant administrative or project coordination experience, preferably in construction or interior fit‑out.
• Strong organisational skills and ability to manage multiple tasks.
• Good communication and interpersonal abilities.
• Detail‑oriented, responsible and able to work independently as well as in a team.
• Comfortable working in a fast‑paced environment with multiple deadlines.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Office