Administration Assistant (Junior Executive)

About the role

We are looking for a proactive Administration Assistant to join our engineering team in Singapore. You will support daily office operations, handle client communications, and ensure accurate record‑keeping in a fast‑paced environment.

Key responsibilities

• Manage daily administrative duties such as filing, data entry, and maintaining accurate records.
• Prepare and issue invoices, handle billing queries, and correspond with clients professionally.
• Coordinate with clients and technicians on repair and replacement works.
• Assist in planning maintenance schedules and processing client work orders.
• Monitor outstanding payments and follow up to ensure timely collection.
• Support general office operations and perform ad‑hoc tasks as assigned.

Required profile

• Minimum GCE ‘O’ level / Nitec / Diploma in any field, preferably Business Administration or related discipline.
• At least 2 years of experience in administrative roles.
• Self‑motivated, able to work independently or as part of a team with minimal supervision.
• Meticulous, organized, and strong interpersonal skills.
• Immediate availability is a plus.

Required skills

• Proficiency in Microsoft Excel
• Proficiency in Microsoft Word
• Proficiency in Microsoft Outlook