Administrative Executive – Support Senior Leaders

About the role

The Administrative Executive provides essential secretarial, procurement and records‑management support to senior leaders and their groups, enabling them to focus on strategic priorities. The role ensures smooth day‑to‑day office operations and upholds governance standards across the Group Administrative Unit.

Key responsibilities

• Manage calendars, arrange meetings, travel logistics and prepare agendas for senior executives.
• Maintain office supplies, assets, room bookings and staff directory on the intranet.
• Support Records Managers in filing, retrieving and disposing of hard‑copy and digital records in line with National Archives of Singapore and e‑registry standards.
• Execute end‑to‑end procurement processes, including raising approvals, publishing tenders on GeBIZ, issuing purchase orders, receiving goods and processing e‑invoices.
• Advise divisions on Demand Aggregation contracts and appropriate procurement templates.
• Undertake process‑review projects, system enhancements and SOP improvements.
• Provide coverage for other GAU officers during absences to ensure continuity.

Required profile

• No prior experience required; secretarial or administrative experience is a plus.
• Meticulous attention to detail and strong organisational skills.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Familiarity with the Government Electronic Business (GeBIZ) platform.
• Basic knowledge of Workday is advantageous.