Executive Administrative Partner

About the role

Meta is looking for an Executive Administrative Partner to act as a trusted operational ally for senior leaders. You will streamline day‑to‑day activities, allowing executives to concentrate on strategic initiatives while you manage calendars, travel, and high‑impact meetings.

Key responsibilities

• Manage complex, dynamic calendars for one or more senior leaders, prioritising requests and resolving conflicts.
• Coordinate and prepare executive‑level meeting materials, including agendas, briefing documents and action‑item tracking.
• Plan and execute domestic and international travel, handling itineraries, accommodations and contingency plans.
• Serve as primary liaison between senior leaders and internal/external stakeholders, exercising sound judgment in communications.
• Partner with cross‑functional teams to organise team events, off‑sites and leadership forums.
• Leverage AI‑driven workflow automation tools to streamline recurring administrative processes.
• Track and reconcile expense reports, purchase orders and budget‑related tasks in line with company policies.
• Anticipate operational needs, proactively resolve issues and propose scalable process improvements.

Required profile

• 2+ years of experience supporting senior leaders as an executive assistant, administrative business partner or similar role.
• Proven ability to manage complex calendars and coordinate high‑priority meetings across multiple time zones.
• Experience planning domestic and international travel, including expense reconciliation.
• Strong communication skills with stakeholders at all seniority levels.
• Track record of identifying process inefficiencies and implementing improvements.

Required skills

• Proficiency with AI‑driven workflow automation tools.