Executive Assistant – Medical (West/GOVT) – Training Provided, up to $3.2k

About the role

We are seeking a proactive Executive Assistant to support the Director of Dental Services and the wider department. Based in Jurong East, you will play a key role in ensuring smooth administrative operations within a medical environment.

Key responsibilities

• Provide administrative and secretarial support to the Director of Dental Services and departmental staff.
• Maintain departmental records, documentation, and filing systems in line with organisational policies.
• Coordinate logistics for meetings, events, training sessions and other departmental activities.
• Prepare agendas, schedule appointments, manage calendars and record meeting minutes.
• Liaise with the National Environment Agency on radiation licence matters, including renewals and compliance.
• Process departmental billing, invoices and related documentation.
• Assist with procurement and inventory management for dental clinics, including stock monitoring and vendor coordination.
• Manage IT hardware and software requirements, working with vendors and support teams.
• Handle correspondence, telephone enquiries and communications with internal and external stakeholders.
• Undertake additional administrative projects as assigned by the Director.

Required profile

• Minimum Diploma in any discipline.
• Fresh or entry‑level candidates with strong organisational abilities.
• Professional communication skills and a customer‑service mindset.
• Ability to work independently and manage multiple tasks in a fast‑paced environment.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, email).
• Basic understanding of procurement and inventory processes.
• Familiarity with IT hardware/software troubleshooting.

What we offer

• Competitive monthly salary up to SGD 3,200.
• Training and development opportunities.
• Full‑time permanent position with regular office hours (Mon‑Fri).
• Work in a supportive healthcare environment.