Executive Assistant, Singapore

About the role

Tactical Opportunities (Tac Opps) is Blackstone's opportunistic investment platform, investing globally across asset classes, industries and geographies. It is looking for an Executive Assistant in Singapore to handle highly confidential and sensitive administrative support for senior management.

Key responsibilities

• Manage complex calendars for senior management, including scheduling appointments, confirming meetings, coordinating with other assistants and arranging meetings with investors, clients and offshore colleagues.
• Coordinate meetings and audio and video conference calls.
• Organize complex international travel itineraries and arrangements.
• Field telephone calls and manage general inquiries, and screen and respond to internal and external emails where appropriate.
• Handle confidential documentation and correspondence, and process monthly reconciliation of professionals' expenses.
• Stay informed of priorities, deadlines and key projects, anticipate needs and address potential issues.
• Coordinate and manage ad hoc projects, events and initiatives with timely execution.
• Liaise with international offices, clients and external consultants.
• Work as part of a team of Executive Assistants, providing backup support when needed.

Required profile

• Experience supporting senior-level executives in a dynamic environment.
• Superior communication and interpersonal skills, and high level of professionalism.
• Experience interacting with executives, professionals and/or clients.
• Ability to multi-task, prioritize time-sensitive work and manage time and organization effectively.
• Ability to work well in a small team.

Required skills

• Advanced knowledge of MS Office.