Executive Assistant to Regional Director

About the role

We are seeking a highly organized Executive Assistant to support the APAC Regional Business Director. This senior administrative professional will ensure smooth day‑to‑day operations, manage complex schedules, and drive key regional initiatives.

Key responsibilities

• Manage the director’s calendar across multiple time zones, schedule internal and external meetings, and prioritize appointments.
• Prepare, review, and edit correspondence, reports, presentations, and meeting materials for senior leadership forums.
• Provide project management support for regional projects, tracking deliverables, milestones, risks and dependencies.
• Coordinate domestic and international travel, including flights, accommodation, visas and detailed itineraries.
• Act as liaison between the director and internal stakeholders (HR, Finance, Marketing, Commercial) and external partners, vendors and agencies.
• Maintain confidential information with discretion and organize digital and physical filing systems.
• Support team engagement activities, leadership meetings and regional events.

Required profile

• Bachelor’s degree in Business Administration or related field.
• Minimum 10 years of experience as an Executive Assistant or senior administrative role, preferably supporting regional or senior executives.
• Experience in project management within a multinational or APAC environment is an advantage.
• Proactive, solution‑oriented mindset with strong organizational and prioritization skills.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Collaboration tools (e.g., Teams, Zoom)