Legal Secretary – International Arbitration

About the role

We are seeking an experienced Legal Secretary to support our litigation and international arbitration practice in Singapore. The role provides comprehensive administrative assistance to partners and fee earners, ensuring smooth day‑to‑day operations across client files, billing, and business development activities.

Key responsibilities

• Provide partner‑level support, including calendar management, meeting coordination, and travel arrangements.
• Handle incoming and outgoing correspondence, telephone calls, and email filtering.
• Maintain electronic and paper client files, prepare trial bundles, and manage off‑site archive retrievals.
• Perform document production tasks such as scanning, photocopying, and filing.
• Manage billing administration, draft bills, process disbursement invoices, and handle expense claims.
• Conduct e‑litigation filing, monitor hearing dates, and perform cause‑book searches.
• Create and maintain Excel spreadsheets, generate reports, and support financial administration.
• Cover receptionist duties and run errands as required.

Required profile

• Proven experience as a legal secretary supporting partners or senior lawyers.
• Strong organisational skills with the ability to prioritise workload and meet deadlines.
• Excellent communication skills for liaising with internal and external clients.
• Flexibility to support multiple practice groups during busy periods.

Required skills

• Advanced Excel spreadsheet management.
• Proficiency with document management systems.
• Experience using e‑litigation portals for court filings.

What we offer

• Opportunity to work within a high‑performing international arbitration team.
• Exposure to a diverse range of legal matters and client interactions.
• Professional development and career progression support.