Personal Admin Assistant for Luxury Family Office

About the role

We are looking for a polished, service‑oriented Personal Admin Assistant to support the daily lifestyle and administrative needs of an ultra‑high‑net‑worth family. The role combines high‑level travel coordination, luxury lifestyle research, and seamless household logistics in a fast‑paced, discreet environment.

Key responsibilities

• Manage high‑level travel arrangements, bookings and itineraries for the family.
• Research and source luxury lifestyle services, gifts, restaurants, wellness experiences and bespoke travel options.
• Coordinate household logistics, including vendor liaison, deliveries and maintenance scheduling.
• Provide logistical support for private events, family gatherings and social engagements.
• Run personal errands locally and internationally with discretion.
• Prepare basic documentation, track expenses and deliver general administrative support.
• Uphold the highest standards of confidentiality and professionalism at all times.

Required profile

• 4‑6 years of experience in administrative, personal assistant or lifestyle coordination roles, preferably within luxury hospitality, private household or family office settings.
• Strong organisational abilities and attention to detail, capable of juggling multiple priorities calmly.
• Excellent research skills with a resourceful, solutions‑driven mindset.
• High level of discretion, integrity and professionalism.
• Polished communication and interpersonal skills with a genuine high‑touch service mentality.

Required skills