Senior Administrative Associate, Operations

About the role

NTUC Health, a provider of senior day care, home care, nursing home and family medicine services in Singapore, is hiring a Senior Administrative Associate for its Operations Team at the Geylang East Nursing Home. You will provide administrative support such as processing invoices and collating reports, and help the store, security and administration functions.

Key responsibilities

• Store management: support inventory management of medical and non-medical supplies and SAP transactions such as contract purchase orders, scheduling agreements, goods receipt and issues
• Security: assist with fire emergencies and be familiar with the fire alarm system, and help maintain the resident, visitor and staff database in the visitor management system
• Administration: reception and triage duties, manage inquiry lines, verify invoices for payment, monitor preventive maintenance schedules and renewals, and support the Executive / Operations Manager with reports and improvement projects
• Provide analytical reports on department data, support supplier and vendor management, and maintain staff records of outsourced vendors for contact tracing
• Other duties as assigned by supervisors

Required profile

• Minimum O Level, preferably a diploma
• 2-3 years of administrative experience
• Organizational skills, able to work well under pressure and independently under tight deadlines
• Ability to keep confidential information and a high level of integrity
• Team player with good interpersonal and negotiating skills

Required skills

• Experience with SAP is an added advantage
• IT savvy and knowledge of G Suite (Google Mail, Docs, Sheets, Slides, Calendar)