Senior Executive Administrative Officer

About the role

This position provides senior‑level secretarial and administrative support to senior leadership and the wider division. You will coordinate meetings, manage logistics for events and travel, and ensure smooth office operations.

Key responsibilities

• Provide secretarial support to director(s) and coordinate internal and external meetings.
• Arrange full logistical support for events, workshops and stakeholder engagements.
• Assist in consolidating inputs from various divisions on decarbonisation matters, such as surveys.
• Organise transport, accommodation and expense claims for overseas trips.
• Support gift declarations, procurement of office supplies, and end‑to‑end purchase order processing.
• Coordinate division budget tracking and liaise with Finance.
• Manage office activities, including space planning, fire‑warden duties and asset coordination.
• Schedule training for officers and maintain e‑Cabinet/e‑Registry records.
• Assist with onboarding of new officers and interns.
• Handle any ad‑hoc duties as assigned.

Required profile

• Minimum 3 years of experience in records, information or document management and corporate administration.
• Strong interpersonal and analytical abilities, meticulous attention to detail, and ability to work under pressure.

Required skills

What we offer

• Opportunity to work in a dynamic, multi‑disciplinary environment.
• Exposure to high‑level strategic projects and stakeholder engagement.