Senior Executive (Project Admin)

About the role

Singapore University of Social Sciences (SUSS) is looking for a dedicated, detail-oriented Project Officer to support the general administration and coordination of project-related operations. The successful candidate ensures the smooth execution of activities, manages documentation and works closely with internal teams and external partners to meet project objectives.

Key responsibilities

• Oversee day-to-day administrative tasks, including scheduling meetings, preparing reports and presentations and managing procurement processes.
• Coordinate and track project timelines, deliverables and budgets to ensure timely and successful execution.
• Liaise with internal departments and external stakeholders, providing regular updates during meetings.
• Develop and update platforms to share project efforts and outcomes.
• Help refine administrative processes and maintain related documentation for continuous improvement.
• Prepare and maintain accurate documentation for audits, reports and submissions.
• Keep detailed records of training sessions, participant attendance and programme feedback.
• Support logistics, including organising materials for events and meetings, tracking milestones and maintaining project records.
• Organise the community event and research forum.

Required profile

• A relevant qualification, preferably in office administration or project management.
• Minimum of 3 years of relevant work experience, including some exposure to project coordination or management.
• Strong interest in reminiscence facilitation and eldercare (will be given priority).
• Excellent administrative, organisational and coordination skills with strong attention to detail.
• Ability to manage multiple tasks, prioritise and work independently.
• Strong written and verbal communication skills and stakeholder engagement.

Required skills

• Proficiency in Microsoft Office applications.
• High level of IT literacy.

What we offer

• Competitive pay package.
• Hybrid work arrangement (subject to job role).
• Medical benefits and flex benefits.
• Family care leaves and volunteer service leaves.
• Wellness and recreation activities.
• Lifelong learning opportunities and career development through internal job postings and transfers.