Admin Executive - Student Development & Alumni Relations

About the role

The Admin Executive supports the smooth running of office operations in the Student Development & Alumni Relations Department at Nanyang Polytechnic. The role covers day-to-day administration such as procurement, finance processing, facilities bookings and equipment and logistics loans, and provides secretariat support to the Director while routing enquiries from students and external parties.

Key responsibilities

• Procurement: raise e-Cat purchases and handle goods receipt
• Finance: process invoices and reimbursement claims, and handle student payments via PSEA and AXS
• Monitor and track expenditures, keeping proper records and documentation
• Facilities booking and tracking of fixed assets and stored items, supporting asset write-offs and disposal
• Maintain equipment and logistics (including blazers) for loan to support events and programmes
• Front counter duties: issue keys, blazers, equipment and logistics items
• Route enquiries from students and external parties received through various channels
• Secretariat support to the Director, including calendar management and meeting scheduling
• Other ad-hoc administrative duties as assigned

Required profile

• Qualification in office administration, procurement or finance
• Minimum of 2 years of relevant experience
• Good oral and written communication skills
• Detail-oriented, independent and self-motivated, with good time management
• Team player with good problem-solving and decision-making skills

Required skills

• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)