Project Administrator / Project Coordinator (Corporate Fit-outs)

About the role

Turner & Townsend is looking for a highly organised and detail-oriented Project Administrator / Project Coordinator to support the delivery of corporate fit-out projects. The role is the key coordination point between clients, internal stakeholders, vendors and project teams, ensuring projects are delivered on time, within scope and to the highest quality standards. It suits someone with strong administrative, communication and stakeholder management skills who can manage several projects in a fast-paced environment.

Key responsibilities

• Support Project Managers in planning, execution, monitoring and closure of client projects, and coordinate activities, timelines, milestones and deliverables.
• Maintain project documentation, trackers, action logs, risk registers and status reports.
• Schedule and coordinate client meetings, project reviews and internal discussions, prepare agendas, take minutes and follow up on action items.
• Act as a key point of contact for clients, track their requests and support onboarding and project kick-offs.
• Work with sales, operations, finance, vendors and project teams, monitor progress and escalate risks, delays or issues.
• Prepare status updates and management reports, maintain budget, invoice and documentation records, and support audits and compliance.
• Generate performance and utilisation reports, identify process improvements and contribute to PMO initiatives.

Required profile

• Diploma or degree in Business Administration, Procurement, Quantity Surveying, Project Management, Construction Management or a related discipline.
• Minimum 3-5 years of experience in procurement, contract administration, project coordination or construction/fit-out project administration.
• Experience in construction, fit-out, workplace or facilities management environments is an advantage.

Required skills

• Strong knowledge of procurement, contract management and financial administration.
• Experience managing purchase orders, invoices, project costing and vendor payments.
• Familiarity with procurement, contract management and document management systems.
• Proficiency in Microsoft Office, especially Excel, Word and PowerPoint.