School Secretary

About the role

Brighton College (Singapore) is looking for an experienced School Secretary to act as the first point of contact for visitors, guests, parents, pupils and staff. The role provides confidential, consistent and professional administrative and secretarial support, especially for the Head Master and new admissions, and calls for efficiency, flexibility and the ability to work under pressure.

Key responsibilities

• Manage daily student attendance for assigned year groups and prepare Leavers Certificates and draft leaving letters
• Handle enquiries, manage parent passes and courier services, and run the Lost and Found
• Maintain the reception inbox, draft and proofread correspondence, greet visitors and answer phones
• Keep the reception desk tidy and support event logistics such as Open Mornings and assemblies
• Take roll call during fire drills and emergencies, and keep emergency records up to date
• File and organise student and school records, order office supplies and carry out other ad hoc tasks

Required profile

• At least 5 years of administrative experience in a similar role
• Diploma or Bachelor's degree preferred
• Experience in an international or MNC setting preferred
• Excellent English verbal and written communication, with attention to detail and proofreading
• Good organisational skills, multitasking and prioritisation
• Ability to handle confrontational situations calmly