Senior Executive – Admin & Finance (Office for Research)

About the role

The National Institute of Education (NIE) is seeking a Senior Executive/Executive to support the Office for Research. This position will manage day‑to‑day administrative, financial, and procurement activities, ensuring compliance with institutional policies and funding requirements. The role is a fixed‑term contract running until 31 March 2028.

Key responsibilities

• Process claims and invoice submissions from project teams, ensuring accuracy and timely payment.
• Handle manual and system‑based claims, including transport, general, transcriber, and visiting consultant claims.
• Verify supporting documents, funding availability, and adherence to financial policies.
• Process agency invoices for part‑time research staff and resolve discrepancies.
• Review and process purchase requests in line with procurement procedures.
• Check Invitation to ITQ documents for completeness and audit compliance.
• Coordinate with vendors, project teams, and procurement units to address procurement queries.
• Support finance team operations and maintain internal controls.
• Manage centralized inventory, track assets, and oversee asset loaning, returns, labeling, and stocktaking.
• Assist with asset loss, disposal, and reporting.
• Perform ad‑hoc administrative and financial tasks as assigned.

Required profile

• Polytechnic Diploma in Finance, Business Administration or a related field.
• 2–3 years of relevant experience in finance or administration.
• Responsible, systematic, and able to work independently with minimal supervision.
• Strong attention to detail and accuracy in handling financial documents.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.