Executive Assistant & Office Administrator (APAC)

About the role

Inchcape is seeking an Executive Assistant cum Office Administrator to support APAC operations. The role combines high‑level executive assistance with day‑to‑day office management, ensuring smooth coordination across regions and a professional environment for visitors.

Key responsibilities

• Provide direct support to the Regional People Director, Regional Director of Strategy and Transformation, and Legal Director (APAC), managing complex calendars, travel arrangements and meeting logistics across multiple time zones.
• Prepare agendas, meeting materials and follow‑up documentation, acting as a liaison between executives and internal/external stakeholders.
• Oversee daily office operations, including ordering pantry supplies, maintaining filing systems and reporting facilities or IT issues.
• Coordinate hotel reservations, airport transfers and local transportation for visiting guests, delivering a seamless hospitality experience.
• Assist in organizing office events, workshops and team activities while ensuring compliance with company policies.

Required profile

• Strong team player able to work across diverse cultures and regions.
• Professionalism, integrity and discretion in handling confidential information.
• Excellent interpersonal and organizational abilities to manage cross‑regional tasks.
• Adaptability and a proactive attitude in a fast‑changing environment.

Required skills