Office Administrator - APAC Regional Partner

About the role

As a regional administrative business partner at Genetec's APAC headquarters in Singapore, you will help drive the smooth and efficient operation of the regional office. You will act as a trusted partner to the leadership team, supporting daily business operations, managing complex administrative processes and coordinating across teams and time zones, while collaborating with stakeholders across APAC and global offices.

Key responsibilities

• Manage day-to-day office operations, including phone and mail handling, IT onboarding and general administrative duties.
• Act as a liaison between the Singapore office, APAC teams and global leaders.
• Support HR operations: coordinate onboarding and offboarding, prepare documentation, schedule orientations and ensure a positive employee experience.
• Plan and organize meetings, events and regional programs, including agendas, minutes, action-item tracking and follow-ups.
• Manage relationships with building management, external vendors and service providers.
• Process and track vendor invoices, purchase orders and related approvals.
• Provide administrative support to local leadership, including travel arrangements, visa processing and accommodation bookings.
• Anticipate operational needs, identify process improvements and propose solutions to improve efficiency.

Required profile

• Degree or diploma in Business Administration or a related field.
• Minimum 5 years of experience in administrative, operational or business support roles.
• Proven experience in vendor management and office operations; bookkeeping or accounting knowledge is an advantage.
• Strong communication, organizational and interpersonal skills, with the ability to multitask and prioritize.
• Adaptable, resourceful, discreet with confidential information, and professional and collaborative.

What we offer

• A high-energy team working across APAC and North America, with opportunities for career growth and professional development.
• Travel prospects within APAC and Canada.
• Competitive health insurance coverage and a mobile phone subsidy.