Office Administrator

About the role

Turner & Townsend, a global professional services company with over 22,000 people in more than 60 countries, is hiring an Office Administrator in Singapore. The role provides day-to-day administrative, project and commercial support for projects and business operations.

Key responsibilities

• Maintain project documentation, filing and data accuracy across systems, and keep consultant, client and vendor contact lists up to date.
• Prepare presentation materials, meeting notes, team updates and internal reports, and coordinate team meetings including agendas, minutes and follow-up actions.
• Support invoicing by tracking submissions, organising supporting documents and liaising with Finance and Business Operations teams.
• Draft fee letters, bid submissions and other proposal documents.
• Collect, validate and maintain data for reporting, extract and analyse data, and maintain trackers, reporting tools and dashboards.
• Support office facilities, procurement requests and employee engagement initiatives, and coordinate with consultants, clients, vendors and internal stakeholders.
• Identify opportunities to streamline workflows and adapt to changing business needs.

Required profile

• Diploma or degree in Business Administration or a related field.
• 1-3 years of experience in administrative, project coordination or business support roles.
• Strong organisational skills, attention to detail and good communication and stakeholder management skills.
• Ability to manage multiple tasks in a fast-paced environment and to work independently and in a team.
• Experience with business systems and reporting tools is an advantage; exposure to invoicing, procurement or business operations is preferred.

Required skills

• Proficiency in Microsoft Office, especially Excel, PowerPoint and Word.