Purchasing Executive

About the role

The Purchasing Executive sources, negotiates and procures goods and services needed for hotel operations, ensuring quality, cost efficiency and timely delivery. The role covers daily purchases, vendor relationship management, tender administration and compliance with company procurement policies. It is a full-time, non-management position.

Key responsibilities

• Source and evaluate suppliers for food, beverage, operating supplies, equipment and services, obtain quotations, compare prices and negotiate terms.
• Raise purchase orders and monitor inventory levels with departments to keep adequate stock.
• Manage tendering and bidding processes and support tender renewals, supplier onboarding and vendor performance evaluations.
• Review supplier performance on quality, service, delivery and pricing.
• Process and verify invoices, purchase orders and supporting documents, and prepare savings reports and purchasing analyses for management.
• Analyze spending patterns to identify cost-saving opportunities and ensure compliance with policies and audit standards.
• Coordinate with receiving and store teams on delivery discrepancies and supplier issues, and keep quotations and documentation accurate.

Required profile

• Diploma in Hospitality Management or a related field.
• Preferably 1-2 years of experience in purchasing/procurement or hospitality purchasing.
• Strong negotiation and vendor management skills, good analytical and cost management abilities.
• Detail-oriented with excellent organizational abilities.

Required skills

• Knowledge of procurement and tendering processes.
• Proficiency in Microsoft Office, especially Excel.
• Experience with a procurement system; Birchstreet preferred.